Judicial Administration Emergency Continuity of Operations

MEDIA RELEASES

PRACTICE DIRECTIONS 

LATEST UPDATE – Court User Information March 31, 2020

o   Persons who are required to attend at the Magistrates Court or Grand Court during the period of the Shelter in Place Policy must contact Helpdesk 244 3842 for Civil or 244 3867 for Criminal Cases or contact by email to Courts@judicial.ky

o   Family Cases – persons who are required to attend for a Grand Court Family Case, or to comply with directions in such a case during the period of the Shelter in Place Policy must contact Ms SuZanne Miller – 345 244 3883 or by email suzanne.miller@judicial.ky

o   Payments into Court – for payments to be made into Court during the Shelter in Place Policy, please visit website www.judicial.ky and view our CoVid-19 instructions for online payments.  Any persons who are unable to make online payments are required before their date of payment to call the Registry HelpDesk – 244 3842 and 244 3867 or by email to Courts@judicial.ky

o   Persons should also visit the Judicial Administration Website for further details and updates.

MEDIATION

Mediation services will resume July 1, 2020. Mediation services may take place either by video link or in person, however video link is encouraged as a means of reducing risks of COVID-19 transfer.

Please contact Leslie Talbot to book your mediation at Leslie.Talbot@judicial.ky

 

Last Updated: June 1, 2020

PUBLIC & PRESS ACCESS

On Site Live Stream of Court Cases 

Each day a court hearings from one or more courts will be live streamed to another vacant court room for members of the public to view. For the time being Court Room 4 at Kirk House will be open for this person. A maximum of 5 persons at any time will be allowed in that Court Room.

The Town Hall is another designated area for video viewing of hearings from another court. However, this location may only be used for such purposes if no court hearings are being held in that location.

Please check with the Security at the reception at the Main Court Building for appropriate locations.

Members of the public are advised that rules set out in Practice Direction 8 of 2020 govern conduct of the public during court hearings and that they must familiarize themselves with these requirements.  Please see PD 8 of 2020 in the link below.

 

Each courtroom has limitations on the number of persons permitted to be in the court room at any given time.

Up to 2 press persons are permitted to attend Open Court in the event that there is space permitted beyond the number of persons permitted to be in each court room.

Maximum Number of persons permitted to attend court rooms:

  • Court Room 1 – 20 persons
  • Court Room 2 – 20 persons
  • Court Room 3 – 9 persons
  • Court Room 4 – 8 persons
  • Court Room 5 – 25 persons
  • Court Room 6 – 10 persons
  • Court Room 7 – 6 persons

Press Access

For the time being, members of the press may also view court hearings streamed to Court Room 4 or the Town Hall as specified above.

Alternatively, press may apply to Judicial Administration for registration to have password access to Zoom open court hearings.  Please contact the Court Administrator to be registered.

All press are advised that rules set out in Practice Direction 8 of 2020 govern conduct of the press during court hearings and that they must familiarize themselves with these requirements.  Please see PD 8 of 2020 in the link below.

Practice Direction 8 of 2020 Public Accessing to Court Proceedings by Audio or Video Links

 

Last Updated June 19, 2020

 

ONLINE PAYMENTS OTHER THAN TRAFFIC TICKETS

ONLINE BANKING INSTRUCTIONS

Notice: To pay Tickets, please go to ticket section on the home page to get separate instructions.

Judicial Administration is now accepting online payments via Automated Clearing House (ACH) Electronic Funds Transfer (Direct Credit), for the following categories:

Funds may be remitted from any of the following Cayman Islands Automated Clearing House participant Banks:

  • Cayman National Bank Limited
  • Butterfield Bank (Cayman) Limited
  • CIBC FirstCaribbean International Bank (Cayman) Limited
  • Fidelity Bank (Cayman) Limited
  • RBC Royal bank (Cayman) Limited
  • Scotiabank & Trust (Cayman) Limited

TO PAY YOUR TRAFFIC/SPEEDING TICKETS PLEASE GO TO THE TRAFFIC TICKET SECTION OF THIS PAGE !!!!

 

                            CATEGORY 1 TRANSACTIONS

  • Citations
  • Attachment of Earnings
  • Compensation Payments
  • Maintenance Payments
  • Cash Bonds

* if your payment does not fit into the list above, please check category 2 transaction section. Alternatively, please contact our Help Desk at onlinebanking@judicial.ky or telephone 244-4114.

 

Insert the following information into your online bank’s online bank fields:

 Bank Name: RBC Royal Bank (Cayman) Limited

 Address: 133 Elgin Avenue, Govt. Admin. Bldg. Grand Cayman

Account Name:   CIG-JUDICIAL ADMIN

 Beneficiary Account Number: KYD 069751141191  or USD 069752631984

 Account Type:      Chequeing

 

Beneficiary Reference details:

Please insert the following information into Beneficiary Reference fields:

  • Beneficiary Reference: Case Number (space) Date of birth MMDDYY (e.g. SMA00022019 122570) ; or
  • if a Govt Entity paying insert M/P/O Name & Description (e.g. Min CPI AOE Apr 20) – See attachments for this section.

Notices:

  • In order for the Courts Fund Office to apply your online payment/transfer correctly it a requirement that your court cause number is correctly reflected in the Beneficiary reference along with your Date of Birth information. This must be inserted in the reference/beneficiary field.
  • When payment has been remitted online please send email to onlinebanking@Judicial.ky with the confirmation number, currency and amount paid, the respondent’s name, case/ticket number or name of person/firm/organization/Entity.
  • This required information is the responsibility of the payor and Judicial Administration assumes no liability for issues that arise as a result of incomplete information submitted when making the online transaction.
  • Each CATEGORY has its own online banking details. Please refer to the online banking details below and select the applicable category. It is important you select the correct online banking details to ensure your payment is transferred to the proper account.
  • If you do not recall your cause number, prior to making the online transaction, please email onlinebanking@Judicial.ky  or contact the registry helpdesks for the Criminal/Civil/ Family Proceedings registry which is set out in this COVID -19 notice.
  • Time Sensitive Payments: If a payment is time sensitive, for example required to be paid into court on a specified date, please allow 2 days for processing payment online. Payments should not be made online less than 48 hours before payment is due. Court user is recommended to attend our cash office.
  • Exchange Rate: If paying a Cayman dollar issued ticket, fee, fine, etc., in United States (US) dollars to the US dollar bank account the exchange rate is $0.82.
  • Cross Currency: Please ensure that the same currency is selected (paying/receiving), alternatively contact your Bank regarding cross currency transactions (e.g. funds sent in KYD but the receiving account is USD a/c and vice versa).

Help:

  • Should you have queries please contact us by email at onlinebanking@Judicial.ky or 244-4114.
  • If you are making enquiries regarding your Cause No., please contact the appropriate registry – Criminal Registry – Criminalregistry@judicial.ky or tel: 244-3867/ Civil & FSD Registry – civilregistry@judicial.ky or tel: 244-3842/ Family Proceedings Unit- family@judicial.ky or tel:244-3896. Please leave a message if no one can take your call.
  • Please however contact your bank directly for specific questions on how to process and ACH/wire transfer.

 

 

                                        CATEGORY 2 TRANSACTIONS

 

  • Legal Practitioner’s Fees
  • Law Firm Operational Licenses
  • Legal Aid Payments
  • Notary Fee Payment
  • Court Fees ( Registry Filing, misc. etc)
  • Proceeds of Crime Law

*if your payment does not fit into the list above, please check category 2 transaction section. Alternatively, please contact our Help Desk at onlinebanking@judicial.ky or telephone 244-4114.

Insert the following information into your online bank’s online bank fields:

Bank Name: RBC Royal Bank (Cayman) Limited

Address: 133 Elgin Avenue, Govt. Admin. Bldg. Grand Cayman

Account Name:  CIG-JUDICIAL ADMIN

Beneficiary Account Number: KYD 069751127026     or

USD: 069752624484

Account Type: Chequeing

Beneficiary Reference: See below for details

      

  Beneficiary Reference details:

Please insert the following information into Beneficiary Reference fields:

  For Legal Practitioner Fee enter: LP (space) Attorney’s Name (Last Name, First). Please note 18 character limitation)

 For Notary Fee enter: NF (space) Name of person (Last Name, First) Please note 18 character limitation)

Registry Filing Codes:

  • Civil Filings enter:   Cause no. ( eg. G12/17 )( note 18 character limitation)
  • FAM Filings enter:- Cause no. ( eg. FAM001/17 )( note 18 character limitation)
  • FSD Filings enter: Cause no ( eg. FSD101/17 (note 18 character limitation)
  • POCL Filings enter: Cause no. (eg. POCL002/20 ( note 18 character limitation

Notices:

  • In order for the Courts Fund Office to apply your online payment/transfer correctly it a requirement that your traffic ticket number or court cause number is correctly reflected in the Beneficiary reference along with your Date of Birth information. This must be inserted in the reference/beneficiary field.
  • When payment has been remitted online please send email to onlinebanking@Judicial.ky with the confirmation number, currency and amount paid, the respondent’s name, case/ticket number or name of person/firm/organization/Entity.
  • This required information is the responsibility of the payor and Judicial Administration assumes no liability for issues that arise as a result of incomplete information submitted when making the online transaction.
  • Each CATEGORY has its own online banking details. Please refer to the online banking details below and select the applicable category. It is important you select the correct online banking details to ensure your payment is transferred to the proper account.
  • If you do not recall your cause number, prior to making the online transaction, please email onlinebanking@Judicial.ky  or contact the registry helpdesks in our ‘help’ section below.
  • Registry Filing Payments: For registry filing payments, please be advised that you are to submit a copy of your bank payment summary along with your documents to be filed to the relevant registry.
  • Time Sensitive Payments: If a payment is time sensitive, for example required to be paid into court on a specified date, please allow 2 days for processing payment online. Payments should not be made online less than 48 hours before payment is due. Court user is recommended to attend our cash office.
  • Exchange Rate: If paying a Cayman dollar issued ticket, fee, fine, etc., in United States (US) dollars to the US dollar bank account the exchange rate is $0.82.
  • Cross Currency: Please ensure that the same currency is selected (paying/receiving), alternatively contact your Bank regarding cross currency transactions (e.g. funds sent in KYD but the receiving account is USD a/c and vice versa).

Help:

  • Should you have queries  regarding the banking process, please contact us by email at onlinebanking@Judicial.ky or  tel: 244-4114/917/6533/9176738.
  • If you are making enquiries regarding your Cause No., please contact the appropriate registry – Criminal Registry – Criminalregistry@judicial.ky or tel: 244-3867/ 327-5723 Civil & FSD Registry – civilregistry@judicial.ky or tel: 244-3842/327-6878/ Family Proceedings Unit- family@judicial.ky or tel:244-3896/327-5678. Please leave a message if no one can take your call.
  • Please however contact your bank directly for specific questions on how to process and ACH/wire transfer.

Contact

Email: onlinebanking@judicial.ky
Tel: 244-4114/917-6533/917-6738

Last Updated: March 29, 2020

 

RECEPTION

Reception services are now fully operation at the Main Court Building.

 

Last Updated: July 27, 2020

COURT ATTENDANCE

Resumption of Business

Summary Court hearing and Grand Court hearings have now resumed. Litigants and their attorneys are encouraged to check the court list daily to determine when their case will be listed, or to contact the relevant Registry.

The cause lists may be accessed through our website https://www.judicial.ky/courts/cause-lists-all

Contact

Criminal Help Desk – 244-3867  Email: criminalregistry@judicial.ky
Civil Help Desk – 244-3842   Email: civilregistry@judicial.ky.

 

Practice Directions

Please see the issued COVID-19 Practice Directions for more information.

 

Social Distancing and Personal Protective Equipment Requirements

  • All persons entering the court building will be required to wear face masks and to sanitize their hands.
  • Persons are to continue to wear masks for the duration of their time in court buildings.
  • Persons are to keep a minimum of 2-meter distance from other persons at all times and will follow the directions of the Court Marshalls for entering, moving around in and exiting the court buildings.
  • When speaking to another person, save for during actual court proceedings, persons are required to wear masks.
  • The Head of Security is responsible for providing PPE for prisoners in custody.

 

Practice Directions

Please see the issued COVID-19 Practice Directions for more information.

 

Grand Court Criminal Division.

  • Jury Trials  will resume July 1, 2020.
  • Please see below Grand Court Criminal Trial Protocol for up to date information.
  • Judge alone trials have resumed and continue to be scheduled through video link connections to the attorneys and the HMP Northward. These arrangements will be co-ordinated by the Case Progression Officer who may be contacted at Grandcourtcriminal@judicial.ky.  Attorneys and the RCIPS are reminded to adhere to the Criminal Practice Rules recently promulgated.

 

Grand Court Family Division

Due to the continuing need to physical distance, Judges will determine on a case by case basis whether Family hearings will be conducted in person or remotely.

Practice Directions and Guidance

Please see Practice Directions 2, 3, 4 & 6 of 2020 for additional guidance on Family Division hearings during COVID – 19 shelter in place and the use of remote hearings.  These Practice Directions may be found at the top of this COVID-19 page.

Remote Hearings

There is no category of case that may be listed in the Family Division which necessarily requires the physical attendance of key participants in the same courtroom. The determination of whether or not a remote hearing is to take place will not therefore turn on the estimated length of the hearing, but upon other case specific factors.

The following categories of hearing may be suitable for remote hearing:

  1. All directions and case management hearings;
  2. Public Law Children:
  3. Emergency Protection Orders
  4. Interim Care/supervision Orders
    1. Private Law Children:
  5. First appointment Hearings on Family Mention Days
  6. Other interim hearings
  7. Simple short contested cases
    1. Injunction applications where there is no evidence that is to be heard (or only limited evidence).
    2. Financial Cases
    3. Other hearings as directed by the judge

Where a case in one of the categories listed in paragraph 7 above has already been listed for a hearing at which the parties are due to attend court then, if it is possible to make arrangements for the fixed hearing to be conducted remotely, then the hearing should go ahead remotely without any personal attendance at court.

Where a case cannot be listed for a remote hearing as matters stand then any existing listing should be adjourned and the case must be listed promptly for a directions hearing, which should be conducted remotely. The primary aim of the directions hearing should be to identify the optimal method of conducting the court process in order to achieve a fair and just hearing of the issues but, at the same time, minimising as much as possible the degree of inter-personal contact between each participant. In appropriate cases, this may involve the use of a remote hearing where it is possible to conduct the court process in a manner that achieves a fair and just consideration of the issues. Although consideration may be given as to whether it is possible to conduct a complicated extensive multi-party hearing using the Zoom system, in such cases it may be necessary for the personal attendance at court, for some or all of the hearing, by some or all of the participants.

At any directions hearing to discuss the future hearing arrangements, judges should also require the parties to focus on the realistic options that are currently available to meet the child’s welfare needs during the present straightened circumstances.

 

Remote Hearings: technical matters

Remote hearings may be conducted using the following facilities as appropriate to the individual case:

    1. By way of an email exchange between the court and the parties;
    2. By way of telephone using conference calling facilities;
    3. By way of the court’s video-link system, if available;
    4. The use of Zoom;
    5. Any other appropriate means of remote communication, for example Skype or FaceTime.

The Court IT Department will assist make the arrangements for Zoom and will provide advice to participant about to use Zoom.

If you are unfamiliar with Zoom here is the help page from Zoom https://support.zoom.us/hc/en-us/articles/206618765-Zoom-Video-Tutorials and further guidance and video  https://learninginbloom.com/use-zoom/

 

 

Grand Court Financial Services Division (FSD)

As far as possible FSD cases will be heard via video link.

The practice is particularly well established in the FSD where Judges frequently preside over interlocutory proceedings in Court from the UK (and other places) by video-link. However, given the travel bans, it now seems likely that substantive trials will also have to be taken by these means as much as possible, even where the designated judge resides overseas.

In keeping with Grand Court Rules Order 33 rule 1, the Secretary of State for Foreign Affairs has confirmed, through the Office of the Governor that he consents to Grand Court judges presiding from the UK for trials in Cayman by way of video-link.

Please see published Practice Directions on Video-link Proceedings.

Parties and their attorneys are advised to contact the FSD Registrar and/or Listing Officer to identify those cases which must proceed by way of video-link and to confirm the arrangements with the designated Judges: bridget.myers@judicial.ky or yasmin.ebanks@judicial.ky.

Subject to the directions of the Judge in each case, the use of electronic bundles is especially encouraged at this time to reduce the need for photocopying and circumstances for the transmission of COVID-19.

Last Updated: June 1, 2020

 

Grand Court General Civil and Admiralty Divisions

Until further notice matters in these Divisions will also continue to be listed and heard as usual via video link where possible.

Applications may also be taken administratively without a hearing when first notified to the Listing Officer and approved by the Judge assigned to case management in these divisions. Contact for such applications may be made with the Listing Officer: yasmin.ebanks@judicial.ky or joanne.cox@judicial.ky.

The use of video-conferencing and teleconferencing is also encouraged in these Divisions, as is the use of electronic court bundles (subject to the requirements of the designated Judge).  Please also see published Practice Directions.

Last Updated: June 1, 2020

 

The Summary Courts – Criminal Division ( including Traffic)

Effective June 16, 2020 all traffic cases will resume. In person attendance required. All defendants should check the court website https://www.judicial.ky/courts/cause-lists-all or the websites of the Caymanian Compass, Cayman News Service or Caymanian Times for publication of the weekly Summary Court Cause Lists which will give notice of the date for hearing of their cases, from now on until further notice. All persons, including defendants attending court, must wear a mask upon entering the building and will be required to sanitise their hands upon entry. Defendants who require further information are to call the Criminal Registry Help Desk – 244-3867   or Email: criminalregistry@judicial.ky.     The Courts offices are not open to the general public at this time, save for attendance at one’s court hearing itself.

 

 Coroner’s Court

  • Coroner’s inquests have been postponed for the time being.
  • Persons summonsed to attend as coroner’s jurors should monitor the website for updates or call the Criminal Registry at 244-3867 or by email to: criminalregistry@judicial.ky.

 

Summary Court Family Division

• All Children Law matters are adjourned for 28 days from their currently scheduled listing.

• All family law matters will return within 28 days of their current scheduled date. All maintenance payments shall continue to be made as previously ordered. Payments may be made online. Instructions for payment are available the Coronavirus Continuity of Operations webpage or you may contact: onlinebanking@judicial.ky or call 244-3807. Where payments must be made in person information will also be available at those contacts.

 

Drug Court

Testing is available for all Drug Court Clients. Persons currently on random protocols must continue to call in.

 

 The Summary Courts – Specialist Diversionary Courts

Applications under the Protection from Domestic Violence Law (dealt with by the Specialist Domestic Violence Court);  persons should contact the Family Proceedings Unit for more information. See our FAMILY PROCEEDINGS UNIT section for details.

 

Contacts

Website: https://www.judicial.ky/courts/cause-lists-all

Email: Criminalregistry@judicial.ky / Civilregistry@judicial.ky / family@judicial.ky

 

Last Updated: June 19, 2020

JURY

  • Jury trials have now resumed.
  •  Jurors wishing to contact the Court may do so by telephone at 244-3867 or by email: jury@judicial.ky.

Contact

Email: jury@judicial.ky

Tel: 244-3867

Last Updated July 27, 2020

JUSTICE OF THE PEACE SERVICES

Court JP services are currently suspended until further notice.

Last Updated: March 29, 2020

CRIMINAL DIVISION

Criminal Registry

Resumption of Summary Court Cases

Resumption of cases adjourned administratively.

Defendants whose cases have been subject to the rolling 28-day adjournment since the Public Health ‘Shelter in Place’ Regulations came into effect, are advised that they are required to attend court at their next scheduled court date.

All defendants should check the court website https://www.judicial.ky/courts/cause-lists-all or the websites of the Caymanian Compass, Cayman News Service or Caymanian Times for publication of the weekly Summary Court Cause Lists which will give notice of the date for hearing of their cases, from now on until further notice.

All persons, including defendants attending court, must wear a mask upon entering the building and will be required to sanitise their hands upon entry.

Defendants who require further information are to call the Criminal Registry Help Desk – 244-3867   or Email: criminalregistry@judicial.ky.     The Courts offices are not open to the general public at this time, save for attendance at one’s court hearing itself.

  

Bail Applications ( Police Custody)

Defendants, Defence Counsel, RCIPS Officers and ODPP Counsel are advised that these applications should be made via video link. Please consult with Criminal Registry urgency to notify the court of these applications so that logistics may be put in place in a timely manner.  Please contact Criminalregistry@judicial.ky.

Internal Agencies: All Government Agencies are being asked to utilize the Criminal Drop Box located in the Reception Area of the main court building for filing charges.  The box will be cleared at 9:15 am every morning. All Charges will be processed and forwarded to the Office of the DPP

File Inspection: File inspectionrequests may be made by emailing Courts@judicial.ky.  As our offices are not currently open, requests will be purchased electronically and all requests should be addressed to the Deputy Clerk of Court, Mrs. Cecile Collins.

Court Attendance: See Court Attendance Section for detailed information.

Video Link Hearings: Now that physical attendance of court cases has resumed, attorneys wishing to attend court via video link should make an application before to attend court through this method.

Preparation of Bundles

During the ‘Shelter in Place’ period, only electronic bundles will be accepted, unless, otherwise advised by the presiding Judge.

Grand Court Case Progression

Meetings & Appointments: With immediate effect, face to face appointments and meetings are suspended with the Case Progression Officer. All appointments, requests, meetings are to be conducted with the Case Progression Office by email or telephone at Suzanne.Livingston@Judicial.ky or 244-3871 or Grandcourtcriminal@judicial.ky.

Preparation of Bundles: Binders and papers brought to the Court are potential conveyers of the virus, these should be prepared and handled applying appropriate safety/sanitization measures and must not be handled/delivered to the Registry by staff or persons who are ill.

 

Contacts

Email: Criminalregistry@judicial.ky

Tel: Help Desk – 244-3867

 

Last Updated: July 27, 2020

HOW TO PAY TICKETS (Traffic, Speeding, Curfew)

FINANCE CENTRE HOURS OF OPERATIONS

The Finance Centre is open Mondays, Wednesdays & Fridays 9am – noon to receive ticket payments.

ONLINE PAYMENT OF TICKETS

 

*Only use ACH option if you have 2 clear days before payment is due. See Time Sensitive Payments section below.

*If you are paying a ticket on behalf of a third party it is extremely important that you email all the information below to our email address, as our staff will not be able to apply the funds to a ticket and the subject of the ticket will have a warrant issued for non –payment.

 

Things to know before you Pay your Ticket through ACH.

Once the transaction has been completed you must email our Finance team the following information. This is a mandatory requirement to allow us to apply the funds to the ticket. Please email to onlinebanking@judicial.ky the following:

(a) A copy of your ticket (scan or take a photo of the ticket and attach it to your email)

(b) ACH Transaction confirmation number

(c) Currency

(d) Amount paid

 

Time Sensitive Payments: Paying tickets are time sensitive. Failure to pay tickets on time require you to attend court.  Please allow 2 clear days for processing payment online before your ticket due date.  Payments should not be made through the ACH method if you have less than 2 clear days to make payment into court. If you pay the ticket less than 2 clear days before the ticket is due, our systems will not recognize the payment being made into court. It is advisable that you present yourself to court as required by the ticket and update the Magistrate directly, else a warrant may be issued for non-payment.

 

Online Transaction Details  

Funds may be remitted from any of the following Cayman Islands Automated Clearing House participant Banks:

Cayman National Bank Limited

Butterfield Bank (Cayman) Limited

CIBC FirstCaribbean International Bank (Cayman) Limited Fidelity Bank (Cayman) Limited RBC Royal bank (Cayman) Limited Scotiabank & Trust (Cayman) Limited

 

Bank Name: RBC Royal Bank (Cayman) Limited

Address: 133 Elgin Avenue, Govt. Admin. Bldg. Grand Cayman Account Name: CIG-JUDICIAL ADMIN Beneficiary Account Number: KYD 069751127026 or USD: 069752624484 Account Type: Chequeing

 

Please see the below Beneficiary Reference guidance details, to assist you in putting the correct details into the Beneficiary Reference field to ensure payment is correctly identified and allocated for processing on your end.

 

For a Traffic Ticket (yellow tickets

enter: TT00 and the five digit ticket number in red (space) Date of Birth DDMMYY of  responsible party ( e.g. TT0003880 251270)

For a Speeding Ticket (blue tickets)

enter: ST00 and the five digit ticket number in red (space) Date of Birth DDMMYY of responsible party (e.g. ST00032001 251270)

 For Curfew Tickets ( tickets)

enter: PH and your ticket number in the red (space) Date of Birth DDMMYY of responsible party ( eg.PH12 310175)

 

Limited Liability: The required information is the responsibility of the payer to provide Judicial Administration, and Judicial Administration assumes no responsibility for issues that arise as a result of incomplete /incorrect information submitted when making the ACH transactions.

Reference to ‘Space’: Reference to ‘space’ in the instructions means that you leave a space between the characters.

Exchange Rate: If paying a ticket in United States dollars bank account the exchange rate is $0.82.

Cross Currency: Please ensure that the same currency is selected (paying/receiving), alternatively please contact your bank regarding cross currency transactions (e.g. funds sent in KYD but receiving account is USD vice/versa)

Contact for Help: If you need help with you ACH transaction, please contact our staff. Email: onlinebanking@judicial.ky / Tel: 917-6533/917-6738. Someone will call you back if we cannot respond to your call immediately.

 

Last Updated: August 14, 2020

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

CIVIL REGISTRY

Hours of Operation

Effective July 1st, the Civil Registry is open to drop off court filings 11:00am only and the documents can be collected at 2:00pm.

Law firms are encouraged, however, to continue to electronically file documents for the time being.

 

Articled Clerks

  • Registration of Articles of Clerks are to be done electronically for the time being.

Court Hearings & Court Attendance

Parties are to obtain instructions from the Judge / Magistrate presiding over the relevant court case whether the hearings will be conducted via video conferencing or in the physical court room.

   Maximum Number of Persons in Court Rooms

Chairs in each court room are appropriately marked to ensure social distancing.

  • Court Room 1 – 20 persons
  • Court Room 2 – 20 persons
  • Court Room 3 – 9 persons
  • Court Room 4 – 8 persons
  • Court Room 5 – 25 persons
  • Court Room 6 – 10 persons
  • Court Room 7 – 6 persons

 

Social Distancing and Personal Protective Equipment Requirements

  • All persons entering the court building will be required to wear face masks and to sanitize their hands.
  • Persons are to continue to wear masks for the duration of their time in court buildings.
  • Persons are to keep a minimum of 2-meter distance from other persons at all times
  • When speaking to another person, save for during actual court proceedings, persons are required to wear masks.

Public Registers can now be inspected and purchased online through our website www.judicial.ky

Physical inspection of Registers continue to be suspended due to risk of contacting Covid-19 by handling the same materials.  Court users are encouraged to inspect public registers on our online platform at https://www.judicial.ky/search-courts-searches and order the Registers through our Civil Registry for the time being.

Contact

Email: Civilregistry@judicial.ky

Help Desk Tel: 244-3842/327-6878

Clerk of Court – Swearing

  • Persons attending upon the Clerk of Court for swearing of affidavits for admissions, notary and justice of peace, will be accommodated via video link/zoom for attestation. Draft documents are to be provided electronically as usual. Applicants will retain the original once sworn via zoom, the document can then be lodged with the Registry for final processing and receipt of payment.  Receipts will be sent electronically once processed and thereafter placed in the respective boxes for collection.
  • Contact

  •   Shiona.Allenger@judicial.ky

Court Filings

Effective July 1st, the Civil Registry is open to drop off court filings 11:00am only and the documents can be collected at 2:00pm.

Law firms are encouraged, however, to continue to electronically file documents for the time being.

To ensure continued social distancing and avoid overcrowding in the Civil Registry whilst continuing to provide high quality customer service, attorneys and court users are encouraged to file court documents electronically and to pay via our direct bank ACH system, in keeping with the instructions set out in the ‘Pay Filings Online Section’ below.  Please see the published Practice Directions at the top of this Continuity of Operations Page. Please see below instructions regarding filings:

  • Please email all filings to Civilregistry@judicial.ky.
  • These email filings will be electronically sealed by the registry and will be returned to clients via email.
  • All filed applications that attract a fee should include the attached receipt as evidence or proof of payment.
  • Receipts will be provided only once confirmation has been made by our Finance Offices that funds have been deposited into Judicial Administration accounts

File Inspections

File Inspections may be made by appointment only. Please contact our Civil Registry to book an appointment for File Inspections once permission is granted by the Clerk of Court pursuant to GRC Order 63.

Please email courts@judicial.ky.

       Contact

        Email: courts@judicial.ky
Tel: 244-4114

Paying Filings Online

  • To pay for filings online, please follow the below instructions or contactonlinebanking@judicial.ky for assistance.
        • Online Bank Transfer Instructions Funds may be remitted from any of the following Cayman Islands Automated Clearing House participant Banks:
          • Cayman National Bank Limited
          • Butterfield Bank (Cayman) Limited
          • CIBC FirstCaribbean International Bank (Cayman) Limited
          • Fidelity Bank (Cayman) Limited
          • RBC Royal bank (Cayman) Limited
          • Scotiabank & Trust (Cayman) Limited
        • Insert the following information into your online bank’s online bank fields:Bank Name: RBC Royal Bank (Cayman) LimitedAddress: 133 Elgin Avenue, Govt. Admin. Bldg. Grand CaymanAccount Name:  CIG-JUDICIAL ADMINBeneficiary Account Number: KYD 069751127026     orUSD: 069752624484Account Type: ChequeingBeneficiary Reference:Please insert the following information into Beneficiary Reference fields:Registry Filing Codes:
          • Civil Filings enter:   Cause no. ( eg. G12/17 )( note 18 character limitation)
          • FAM Filings enter:- Cause no. ( eg. FAM001/17 )( note 18 character limitation)
          • FSD Filings enter: Cause no ( eg. FSD101/17 (note 18 character limitation)
          • POCL Filings enter: Cause no. (eg. POCL002/20 ( note 18 character limitation

          Notices:

          • In order for the Courts Fund Office to apply your online payment/transfer correctly it a requirement that your traffic ticket number or court cause number is correctly reflected in the Beneficiary reference along with your Date of Birth information. This must be inserted in the reference/beneficiary field.
          • When payment has been remitted online please send email to onlinebanking@Judicial.ky with the confirmation number, currency and amount paid, the respondent’s name, case/ticket number or name of person/firm/organization/Entity.
          • This required information is the responsibility of the payor and Judicial Administration assumes no liability for issues that arise as a result of incomplete information submitted when making the online transaction.
          • If you do not recall your cause number, prior to making the online transaction, please email onlinebanking@Judicial.ky  or contact the registry helpdesks in our ‘help’ section below.
          • Registry Filing Payments: For registry filing payments, please be advised that you are to submit a copy of your bank payment summary along with your documents to be filed to the relevant registry.
          • Time Sensitive Payments: If a payment is time sensitive, for example required to be paid into court on a specified date, please allow 2 days for processing payment online. Payments should not be made online less than 48 hours before payment is due. Court user is recommended to attend our cash office.
          • Exchange Rate: If paying a Cayman dollar issued ticket, fee, fine, etc., in United States (US) dollars to the US dollar bank account the exchange rate is $0.82.
          • Cross Currency: Please ensure that the same currency is selected (paying/receiving), alternatively contact your Bank regarding cross currency transactions (e.g. funds sent in KYD but the receiving account is USD a/c and vice versa).

          Help:

          • Should you have queries  regarding the banking process, please contact us by email at onlinebanking@Judicial.ky or  tel: 244-4114/917/6533/9176738.
          • Please however contact your bank directly for specific questions on how to process and ACH/wire transfer.
          • Contact

            Email: onlinebanking@judicial.ky
            Tel: 244-4114/917-6533/917-6738

 

Preparation of Bundles

  • All Hearing Bundles  are to be submitted electronically to the Civil Registry at civilregistry@judicial.ky.   Hard Copy Bundles may be dropped off at the ground floor of Kirk House and the courier is to sign that they have provided the Bundle with the assigned Security Guard.
  • Bundles and papers brought to the court are potential conveyers of COVID-19. Bundles should be compiled in wipeable binders and handled by applying appropriate sanitization measures. Bundles must be delivered to the court in sealed and sanitized envelopes or boxes.

 

Service of Documents

As physical service is not possible during the period of the Shelter in Place regulations, for the time being, each party who is required to serve another party, must seek leave from the court for an order of substituted service by way of email, rather than personal service which is the ordinary or default position.

Any changes to this position will be updated and published accordingly.

Last Updated April 16, 2020

 

General Contact

Email: Civilregistry@judicial.ky

Help Desk Tel: 244-3842/327-6878

 

Last Updated: July 27, 2020

FAMILY PROCEEDINGS UNIT

Filings

In person appointments can now be made by appointment. telephone meetings and electronic court filings continue to take place.

  • Please contact our FPU Help Desk at Family@judicial.ky or tel: 244-3896 for more information.
  • All applications that attach a fee should be paid online. Please see instructions on our Online Banking Section of this page. Contact Onlinebanking@judicial.ky for more details.
  • Mediation – Mediations have resumed and can be made via video link. In person mediations will also resume shortly. Please contact Mrs. Leslie Mediations to book your mediation session.

Contact

Email: family@judicial.ky

Help Desk Tel: 244-3896/327-5678

Last Updated: July 27, 2020

FINANCE CENTRE

Hours of Operation

Due to ongoing requirements to physical distance and limited space availability at the Finance Centre, our offices are only open for cashier services Mondays, Wednesdays & Fridays  9am – noon.

ACH Payments/ Direct Bank Transfer

Court Users  who hold bank accounts and wish to make a payment into court may do so by following our instructions set out in our payments section of the COVID -19 page. For further assistance, please do not hesitate to contact onlinebanking@judicial.ky.

Online Website Payments ( Coming Soon)

As Judicial Administration continues to aim to serve its clients better, we are working with our web developers to provide an additional offer of being able to make payments directly through our website. Updated details will be provided.

 

Unbanked Clients

Court Users who do not have a bank account may make an appointment with a staff member by calling 917-6650.

Corporate Clients & Invoices

All vendors are asked to submit invoices to invoices@judicial.ky to reduce risk of physical contact with contaminated documents.

Vendors are also invited to submit their banking details to the Finance Centre so that bills may be paid online.

Corporate Vendors Online Banking Authorisation Form

Contact

Email:  invoices@judicial.ky

Help Desk Tel: 244-3838/917-6650

Last Updated: July 27,  2020

COURT FUNDS

Effective June 1, 2020,  the Court Funds Office will be resuming the collection of cheques to its maintenance clients. Please contact Ms. Roseita Ebanks directly to collect your cheque.

Maintenance clients however are urgently advised to sign onto our online banking platform by completing and submitting the online banking form to our court funds office.

To sign up our online banking service please complete our bank form and submit it to onlinebanking@judicial.ky

Court Funds Online Banking Authorisation Form

 

Email: Roseita.Ebanks@Judicial.ky
Tel: 244-3807/327-5625

 

Last Updated: June 1, 2020

LEGAL AID DEPARTMENT

Processing & Filing of All Legal Aid Applications

 Legal Aid Applications should be submitted either by email to the staff or dropped off with the Security at the reception of the Main Court Building.

Contact Limitations

Contact with legal aid clients, for the time being, will be limited to telephone or video link conferencing.

In exceptional cases, and at the discretion of the Legal Aid staff will in-person meetings be allowed by appointment only.

Legal Aid Application Forms

Legal Aid form is pdf writable and can be completed, signed and sent via email with the supporting documents. This form is attached below.

Application Forms (Civil & Criminal)

Legal Aid Amendable Form

Civil Legal Aid Form

Checklists

Civil and Family Legal Aid Form – Intake Procedures Checklist

Criminal Legal Aid Form – Intake Procedure Checklist

Lists of Legal Aid Attorneys ( Civil & Criminal)

Civil List of Attorneys

Criminal List of Attorneys

Duty Counsel List

Once your completed application has been received, you will receive an email confirmation acknowledging receipt of your email.  If the application is granted, you will receive a second email detailing the terms of the legal aid grant. The email confirmation with the details of the grant of legal aid will be sufficient for you to act until the certificate is provided.

Certificates will be provided at this time by mail.

If legal aid is refused, you will receive an email confirmation on the refusal. The application for reconsideration under section 37 of the Law, can be made via email setting out the detailed reasons for reconsideration.

Contact
Email: legalaid@judicial.ky

Telephone: 345-244-3829 or alternatively: 345-244-3889/ 345-326-0512/345-326-0856 or 345-326-0182

Last Updated: July 27, 2020

COURT ADMINISTRATION

<div id=”court-admin”></div>Whilst we look forward to continuing to serve you, please be advised that during the period of the ‘Shelter in Place’ requirements or physical offices are closed to the public.

Please contact the relevant department for assistance. See HELP DESK CONTACTS section for assistance.

If you need to contact general Court Administration, you may do so via email or telephone at the following addresses and telephone numbers:

Thank you for your patience, stay at home, and keep safe.

Contacts

Email: Suzanne.Bothwell@Judicial.ky or Vennessa.Scott@Judicial.ky

Tel: 244-3821