Judicial Administration Emergency Continuity of Operations

MEDIA RELEASES

 

LATEST UPDATE – Court User Information March 31, 2020

o   Persons who are required to attend at the Magistrates Court or Grand Court during the period of the Shelter in Place Policy, must contact Helpdesk 244 3842 for Civil or 244 3867 for Criminal Cases or contact by email to Courts@judicial.ky

o   Family Cases – persons who are required to attend for a Grand Court Family Case, or to comply with directions in such a case during the period of the Shelter in Place Policy must contact Ms SuZanne Miller – 345 244 3883 or by email suzanne.miller@judicial.ky

o   Payments into Court – for payments to be made into Court during the Shelter in Place Policy, please  visit website www.judicial.ky and view our CoVid-19 instructions for online payments.  Any persons who are unable to make online payments are required before their date of payment to call the Registry HelpDesk – 244 3842 and 244 3867 or by email to Courts@judicial.ky

o   Persons should also visit the Judicial Administration Website for further details and updates.

ONLINE PAYMENTS

ONLINE BANKING INSTRUCTIONS

Judicial Administration is now accepting online payments via Automated Clearing House (ACH) Electronic Funds Transfer (Direct Credit), for the following categories:

Funds may be remitted from any of the following Cayman Islands Automated Clearing House participant Banks:

  • Cayman National Bank Limited
  • Butterfield Bank (Cayman) Limited
  • CIBC FirstCaribbean International Bank (Cayman) Limited
  • Fidelity Bank (Cayman) Limited
  • RBC Royal bank (Cayman) Limited
  • Scotiabank & Trust (Cayman) Limited

 

                            CATEGORY 1 TRANSACTIONS

  • Citations
  • Attachment of Earnings
  • Compensation Payments
  • Maintenance Payments
  • Cash Bonds

* if your payment does not fit into the list above, please check category 2 transaction section. Alternatively, please contact our Help Desk at onlinebanking@judicial.ky or telephone 244-4114.

 

Insert the following information into your online bank’s online bank fields:

 Bank Name: RBC Royal Bank (Cayman) Limited

 Address: 133 Elgin Avenue, Govt. Admin. Bldg. Grand Cayman

Account Name:   CIG-JUDICIAL ADMIN

 Beneficiary Account Number: KYD 069751141191  or USD 069752631984

 Account Type:      Chequeing

 

Beneficiary Reference details:

Please insert the following information into Beneficiary Reference fields:

  • Beneficiary Reference: Case Number (space) Date of birth MMDDYY (e.g. SMA00022019 122570) ; or
  • if a Govt Entity paying insert M/P/O Name & Description (e.g. Min CPI AOE Apr 20) – See attachments for this section.

Notices:

  • In order for the Courts Fund Office to apply your online payment/transfer correctly it a requirement that your court cause number is correctly reflected in the Beneficiary reference along with your Date of Birth information. This must be inserted in the reference/beneficiary field.
  • When payment has been remitted online please send email to onlinebanking@Judicial.ky with the confirmation number, currency and amount paid, the respondent’s name, case/ticket number or name of person/firm/organization/Entity.
  • This required information is the responsibility of the payor and Judicial Administration assumes no liability for issues that arise as a result of incomplete information submitted when making the online transaction.
  • Each CATEGORY has its own online banking details. Please refer to the online banking details below and select the applicable category. It is important you select the correct online banking details to ensure your payment is transferred to the proper account.
  • If you do not recall your cause number, prior to making the online transaction, please email onlinebanking@Judicial.ky  or contact the registry helpdesks for the Criminal/Civil/ Family Proceedings registry which is set out in this COVID -19 notice.
  • Time Sensitive Payments: If a payment is time sensitive, for example required to be paid into court on a specified date, please allow 2 days for processing payment online. Payments should not be made online less than 48 hours before payment is due. Court user is recommended to attend our cash office.
  • Exchange Rate: If paying a Cayman dollar issued ticket, fee, fine, etc., in United States (US) dollars to the US dollar bank account the exchange rate is $0.82.
  • Cross Currency: Please ensure that the same currency is selected (paying/receiving), alternatively contact your Bank regarding cross currency transactions (e.g. funds sent in KYD but the receiving account is USD a/c and vice versa).

Help:

  • Should you have queries please contact us by email at onlinebanking@Judicial.ky or 244-4114.
  • If you are making enquiries regarding your Cause No., please contact the appropriate registry – Criminal Registry – Criminalregistry@judicial.ky or tel: 244-3867/ Civil & FSD Registry – civilregistry@judicial.ky or tel: 244-3842/ Family Proceedings Unit- family@judicial.ky or tel:244-3896. Please leave a message if no one can take your call.
  • Please however contact your bank directly for specific questions on how to process and ACH/wire transfer.

 

 

                                        CATEGORY 2 TRANSACTIONS

  • Traffics/Speeding Ticket
  • Legal Practitioner’s Fees
  • Law Firm Operational Licenses
  • Legal Aid Payments
  • Notary Fee Payment
  • Court Fees ( Registry Filing, misc. etc)
  • Proceeds of Crime Law

*if your payment does not fit into the list above, please check category 2 transaction section. Alternatively, please contact our Help Desk at onlinebanking@judicial.ky or telephone 244-4114.

Insert the following information into your online bank’s online bank fields:

Bank Name: RBC Royal Bank (Cayman) Limited

Address: 133 Elgin Avenue, Govt. Admin. Bldg. Grand Cayman

Account Name:  CIG-JUDICIAL ADMIN

Beneficiary Account Number: KYD 069751127026     or

USD: 069752624484

Account Type: Chequeing

Beneficiary Reference: See below for details

      

  Beneficiary Reference details:

Please insert the following information into Beneficiary Reference fields:

 For a Traffic Ticket (yellow tickets) enter: TT00 and the five digit ticket number in red (space) Date of Birth DDMMYY of  responsible party ( e.g. TT0003880 122570)

 For a Speeding Ticket (blue tickets) enter: ST00 and the five digit ticket number in red (space) Date of Birth DDMMYY of responsible party (e.g. ST0003200 122570)

 For Legal Practitioner Fee enter: LP (space) Attorney’s Name (Last Name, First). Please note 18 character limitation)

 For Notary Fee enter: NF (space) Name of person (Last Name, First) Please note 18 character limitation)

Registry Filing Codes:

  • Civil Filings enter:   Cause no. ( eg. G12/17 )( note 18 character limitation)
  • FAM Filings enter:- Cause no. ( eg. FAM001/17 )( note 18 character limitation)
  • FSD Filings enter: Cause no ( eg. FSD101/17 (note 18 character limitation)
  • POCL Filings enter: Cause no. (eg. POCL002/20 ( note 18 character limitation

Notices:

  • In order for the Courts Fund Office to apply your online payment/transfer correctly it a requirement that your traffic ticket number or court cause number is correctly reflected in the Beneficiary reference along with your Date of Birth information. This must be inserted in the reference/beneficiary field.
  • When payment has been remitted online please send email to onlinebanking@Judicial.ky with the confirmation number, currency and amount paid, the respondent’s name, case/ticket number or name of person/firm/organization/Entity.
  • This required information is the responsibility of the payor and Judicial Administration assumes no liability for issues that arise as a result of incomplete information submitted when making the online transaction.
  • Each CATEGORY has its own online banking details. Please refer to the online banking details below and select the applicable category. It is important you select the correct online banking details to ensure your payment is transferred to the proper account.
  • If you do not recall your cause number, prior to making the online transaction, please email onlinebanking@Judicial.ky  or contact the registry helpdesks in our ‘help’ section below.
  • Registry Filing Payments: For registry filing payments, please be advised that you are to submit a copy of your bank payment summary along with your documents to be filed to the relevant registry.
  • Time Sensitive Payments: If a payment is time sensitive, for example required to be paid into court on a specified date, please allow 2 days for processing payment online. Payments should not be made online less than 48 hours before payment is due. Court user is recommended to attend our cash office.
  • Exchange Rate: If paying a Cayman dollar issued ticket, fee, fine, etc., in United States (US) dollars to the US dollar bank account the exchange rate is $0.82.
  • Cross Currency: Please ensure that the same currency is selected (paying/receiving), alternatively contact your Bank regarding cross currency transactions (e.g. funds sent in KYD but the receiving account is USD a/c and vice versa).

Help:

  • Should you have queries  regarding the banking process, please contact us by email at onlinebanking@Judicial.ky or  tel: 244-4114.
  • If you are making enquiries regarding your Cause No., please contact the appropriate registry – Criminal Registry – Criminalregistry@judicial.ky or tel: 244-3867/ Civil & FSD Registry – civilregistry@judicial.ky or tel: 244-3842/ Family Proceedings Unit- family@judicial.ky or tel:244-3896. Please leave a message if no one can take your call.
  • Please however contact your bank directly for specific questions on how to process and ACH/wire transfer.

Contact

Email: onlinebanking@judicial.ky
Tel: 244-4114.

Last Updated: March 29, 2020

 

RECEPTION

Our physical offices are currently closed. Please contact our HELP DESK CONTACTS section of this page to contact the appropriate department.

Last Updated: March 29, 2020

COURT ATTENDANCE

Judicial Administration is currently updating this site to inform court users of court operations as things change. Please check the section that relates to you.

All court users are advised to regularly check the website www.judicial.ky for continuing updates and to contact the Court if they have unanswered queries. The protocols or procedures may need to be changed from time to time.

Criminal Help Desk – 244-3867
Email: criminalregistry@judicial.ky
Civil Help Desk – 244-3842   civilregistry@judicial.ky.

 

The Court of Appeal – April-May 2020 Session

  • As a result of the prevailing travel restrictions, the President and Justices of Appeal will not be travelling to preside in Court in Cayman for this upcoming session. However, video-link arrangements are being made to allow the Court to be convened with the President and Justices presiding from the United Kingdom.
  • The List of appeals to be taken will likely be reduced because of the circumstances. Parties and/or their attorneys should contact the Registrar of the Court of Appeal for the confirmation of listings at 244-3808 or by email: Jenesha.Simpson@judicial.ky.

Last Updated: March 25, 2020

 

Grand Court Criminal Division.

  • Jury Trials – Please see JURY section of this page below.
  • All jury trials are suspended until further notice. Jurors who are scheduled to attend court on April 1st are no longer to attend and must regard themselves as being on standby for call out until the end of their session which expires on July 1st. The Court will communicate updates in due course.
    Judge alone trials will continue to be scheduled through video link connections to the attorneys and the HMP Northward. These arrangements will be co-ordinated by the Case Progression Officer who may be contacted at Grandcourtcriminal@judicial.kyAttorneys and the RCIPS are reminded to adhere to the Criminal Practice Rules recently promulgated.

Last Updated: March 29, 2020

 

Grand Court Family Division

This Guidance, which is issued by the Chief Justice, ins respect of the Grand Court Family Division is intended to be followed effective March 25, 2020.

The aim of the Guidance is to ‘Keep Business Going Safely’. There is a strong public interest in the Family Justice System continuing to function as normally as possible despite the present pandemic. At the same time, in accordance with government guidance, there is a need for all reasonable and sensible precautions to be taken to prevent infection and, in particular, to avoid non-essential personal contact.

The government guidance is, however, primarily aimed at the social setting, rather than the business/work environment. Depending on the circumstances there may be the need, and no harm involved, in having a number of people present in court for an oral hearing.

Taking these competing factors together, whilst the default position should be that, for the time being, all Family Division hearings should be undertaken remotely either via email, telephone, video or Zoom, etc [‘remote hearing’], where the requirements of fairness and justice require a court-based hearing, and it is safe to conduct one, then a court-based hearing should take place. The Court will ensure that the appropriate distancing measures set out in the Family Division protocols are put in place.

Practice Directions and Guidance

Grand Court Practice Direction No.2/2004 “Proceeding By Way of Video Conferencing Civil or Criminal” and the accompanying “Video Conferencing Guide” were issued by the Chief Justice on 26th May 2004. The use of remote hearings in appropriate cases is consistent with the Court’s duty under the Overriding Objective to deal with every cause or matter in a just, expeditious and economical way.

Video conferencing has been used in the Grand Court for a number of years. The Family Division has in appropriate cases held hearings and received evidence by telephone or by using any other method of direct oral communication. In the current circumstances where facilities are available to the court and the parties, the Court should consider making full use of technology, including electronic information exchange and video or telephone conferencing.

Remote Hearings

There is no category of case that may be listed in the Family Division which necessarily requires the physical attendance of key participants in the same courtroom. The determination of whether or not a remote hearing is to take place will not therefore turn on the estimated length of the hearing, but upon other case specific factors.

The following categories of hearing may be suitable for remote hearing:

  1. All directions and case management hearings;
  2. Public Law Children:
  3. Emergency Protection Orders
  4. Interim Care/supervision Orders
    1. Private Law Children:
  5. First appointment Hearings on Family Mention Days
  6. Other interim hearings
  7. Simple short contested cases
    1. Injunction applications where there is no evidence that is to be heard (or only limited evidence).
    2. Financial Cases
    3. Other hearings as directed by the judge

Where a case in one of the categories listed in paragraph 7 above has already been listed for a hearing at which the parties are due to attend court then, if it is possible to make arrangements for the fixed hearing to be conducted remotely, then the hearing should go ahead remotely without any personal attendance at court. A draft directions order is at Appendix A ( see attachments).

It is possible that other cases may also be suitable to be dealt with remotely. As the current situation is changing so rapidly, the question of whether any particular case is heard remotely must be determined on a case-by-case basis.

Where a case cannot be listed for a remote hearing as matters stand then any existing listing should be adjourned and the case must be listed promptly for a directions hearing, which should be conducted remotely. The primary aim of the directions hearing should be to identify the optimal method of conducting the court process in order to achieve a fair and just hearing of the issues but, at the same time, minimising as much as possible the degree of inter-personal contact between each participant. In appropriate cases, this may involve the use of a remote hearing where it is possible to conduct the court process in a manner that achieves a fair and just consideration of the issues. Although consideration may be given as to whether it is possible to conduct a complicated extensive multi-party hearing using the Zoom system, in such cases it may be necessary for the personal attendance at court, for some or all of the hearing, by some or all of the participants.

At any directions hearing to discuss the future hearing arrangements, judges should also require the parties to focus on the realistic options that are currently available to meet the child’s welfare needs during the present straightened circumstances.

 

Urgent Cases

Even where a case is urgent, it should be possible for arrangements to be made for it to be conducted remotely. The default position should be that the hearing is conducted remotely. Where a case is genuinely urgent, and it is not possible to conduct a remote hearing and there is a need for pressing issues to be determined, then the court should endeavour to conduct a face-to-face hearing in circumstances (in terms of the physical arrangement of the court room and in the waiting area) which minimise the opportunity for infection.

Remote Hearings: technical matters

Remote hearings may be conducted using the following facilities as appropriate to the individual case:

    1. By way of an email exchange between the court and the parties;
    2. By way of telephone using conference calling facilities;
    3. By way of the court’s video-link system, if available;
    4. The use of Zoom;
    5. Any other appropriate means of remote communication, for example Skype or FaceTime.

The Court IT Department will assist make the arrangements for Zoom and will provide advice to participant about to use Zoom.

If you are unfamiliar with Zoom here is the help page from Zoom https://support.zoom.us/hc/en-us/articles/206618765-Zoom-Video-Tutorials and further guidance and video  https://learninginbloom.com/use-zoom/

 

Last Updated: March 29, 2020

Grand Court Financial Services Division (FSD)

    • In the FSD the use of video-conferencing and teleconferencing will be encouraged and implemented where possible. The practice is particularly well established in the FSD where Judges frequently preside over interlocutory proceedings in Court from the UK (and other places) by video-link. However, given the travel bans, it now seems likely that substantive trials will also have to be taken by these means as much as possible, even where the designated judge resides overseas.

And so, in keeping with Grand Court Rules Order 33 rule 1, the Secretary of State for Foreign Affairs has confirmed, through the Office of the Governor that he consents to Grand Court judges presiding from the UK for trials in Cayman by way of video-link. Updated Practice Directions on Video-link Proceedings will be issued shortly.

Parties and their attorneys are advised to contact the FSD Registrar and/or Listing Officer to identify those cases which must proceed by way of video-link and to confirm the arrangements with the designated Judges: bridget.myers@judicial.ky or yasmin.ebanks@judicial.ky.

Subject to the directions of the Judge in each case, the use of electronic bundles is especially encouraged at this time to reduce the need for photocopying and circumstances for the transmission of COVID-19.

Last Updated: March 29, 2020

Grand Court General Civil and Admiralty Divisions

Until further notice matters in these Divisions will also continue to be listed and heard as usual via video link where possible.

Applications may also be taken administratively without a hearing when first notified to the Listing Officer and approved by the Judge assigned to case management in these divisions. Contact for such applications may be made with the Listing Officer: yasmin.ebanks@judicial.ky or joanne.cox@judicial.ky.

The use of video-conferencing and teleconferencing is also encouraged in these Divisions, as is the use of electronic court bundles (subject to the requirements of the designated Judge). Updated Practice Directions will be issued shortly.

Last Updated: March 29, 2020

 

The Summary Courts – Criminal Division ( including Traffic)

The following instructions apply for matters listed before the Magistrates’ Courts during Shelter in Place.
• All traffic ticket offences may be resolved by payment into court of the amount of the ticket fine before 10:00am on the date of return of the ticket. Payments may be made online by following the instructions posted on the Courts Coronavirus Continuity of Operations page, however online payments must be made 48 hours before the deadline for payment to ensure payment is cleared into Judicial Administration’s before the deadline expires.

• When payments must be made in person or where an extension of time for payment is needed call: 244-4114 or write by email to: onlinebanking@judicial.ky. Specific instructions which must be strictly followed, will then be given and recorded.

• All other traffic cases for mentions, sentences or trials are adjourned for 28 days from their scheduled date for further mention. Respondents must appear at Court on that date unless otherwise sooner notified by the Court.

• All criminal cases (mentions, sentences, preliminary inquiries, case management hearings, reviews and trials) are adjourned for 28 days from their scheduled date for further mention. Defendants and other persons required to attend must attend on that date unless otherwise sooner notified by the Court.

• Drug Rehabilitation Court clients shall report to Court on 9 April 2020 at 2 pm. Those clients on random protocol must continue reporting during this adjournment.

• Matters in the Special Domestic Violence Court listed on 1 April 2020 are adjourned to return on 22 April 2020 at 10 am. Special Domestic Violence matters listed on 3 April 2020 are to return on 17 April 2020 at 10 am.

• All matters currently listed in March and April 2020 before the Youth Court will be listed for mention on Friday 24 April 2020 at 10am and all young offenders must attend that day.

• The Fairbanks Cayman Islands Custody Detention Center has been designated as a Court until further notice. This will allow for the taking of bail applications and first mentions from the facility by a Magistrate conducting the proceedings by way of video-link.

Last Updated: March 29, 2020

 

 Coroner’s Court

  • Coroner’s inquests have been postponed for the time being.
  • Persons summonsed to attend as coroner’s jurors should monitor the website for updates or call the Criminal Registry at 244-3867 or by email to: criminalregistry@judicial.ky.

 Last Updated March 25, 2020

 

Summary Court Family Division

• All Children Law matters are adjourned for 28 days from their currently scheduled listing.

• All family law matters will return within 28 days of their current scheduled date. All maintenance payments shall continue to be made as previously ordered. Payments may be made online. Instructions for payment are available the Coronavirus Continuity of Operations webpage or you may contact: onlinebanking@judicial.ky or call 244-3807. Where payments must be made in person information will also be available at those contacts.

Last Updated: March 29, 2020

 

Drug Court

Drug Rehabilitation Court clients shall report to Court on 9 April 2020 at 2 pm. Those clients on random protocol must continue reporting during this adjournment.

Persons currently on random protocols must continue to call in.

Last Updated: March 29, 2020

 

 The Summary Courts – Specialist Diversionary Courts

• Matters in the Special Domestic Violence Court listed on 1 April 2020 are adjourned to return on 22 April 2020 at 10 am. Special Domestic Violence matters listed on 3 April 2020 are to return on 17 April 2020 at 10 am.

Applications under the Protection from Domestic Violence Law (dealt with by the Specialist Domestic Violence Court);  persons should contact the Family Proceedings Unit for more information. See our FAMILY PROCEEDINGS UNIT section for details.

Last Updated: March 29, 2020

 

Contacts

Website: https://www.judicial.ky/courts/cause-lists-all

Email: Criminalregistry@judicial.ky / Civilregistry@judicial.ky / family@judicial.ky

 

JURY

  • Jurors who are scheduled to attend court on April 1st are no longer to attend and may be regarded as being on standby until the end of their session which expires on July 1st. The court will communicate updates in due course.
  •  Jurors wishing to contact the Court may do so by telephone at 244-3867 or by email: jury@judicial.ky.

Contact

Email: jury@judicial.ky

Tel: 244-3867

Last Updated March 29 , 2020

JUSTICE OF THE PEACE SERVICES

Court JP services are currently suspended until further notice.

Last Updated: March 29, 2020

CRIMINAL DIVISION

Criminal Registry

Bail Applications ( Police Custody)

Defendants, Defence Counsel, RCIPS Officers and ODPP Counsel are advised that these applications should be made via video link. Please consult with Criminal Registry urgency to notify the court of these applications so that logistics may be put in place in a timely manner.  Please contact Criminalregistry@judicial.ky.

Internal Agencies: All Government Agencies are being asked to utilize the Criminal Drop Box located in the Reception Area of the main court building for filing charges.  The box will be cleared at 9:15 am every morning. All Charges will be processed and forwarded to the Office of the DPP

Court Search: Court search and file inspections are suspended until further notice.

Court Attendance: See Court Attendance Section for detailed information.

Preparation of Bundles

During the ‘Shelter in Place’ period, only electronic bundles will be accepted, unless, otherwise advised by the presiding Judge.

Grand Court Case Progression

Meetings & Appointments: With immediate effect, face to face appointments and meetings are suspended with the Case Progression Officer. All appointments, requests, meetings are to be conducted with the Case Progression Office by email or telephone at Suzanne.Livingston@Judicial.ky or 244-3871 or Grandcourtcriminal@judicial.ky.

Preparation of Bundles: Binders and papers brought to the Court are potential conveyers of the virus, these should be prepared and handled applying appropriate safety/sanitization measures and must not be handled/delivered to the Registry by staff or persons who are ill.

Court Attendance: See Court Attendance Section for detailed information.

Contacts

Email: Criminalregistry@judicial.ky

Tel: Help Desk – 244-3867

Last Updated: March 29, 2020

TRAFFIC TICKETS

  • Traffic tickets are still to be paid on time and clients are strongly encouraged to pay tickets well before their due date. Clients are invited to now pay traffic tickets online as our offices are closed during the ‘shelter in place’ period. Please contact onlinebanking@judicial.ky or call 244-4114 for more information.
  • As traffic tickets can only be paid online at this time, as our physical offices are currently closed, if you need more time to make online payment arrangements with your bank for payment of the ticket, immediately contact our Criminal Registry Help Desk at 244-3867 or email criminalregistry@judicial.ky to request an extension of time from the Magistrate of the Summary Court. These requests must be made prior to the deadline for paying the ticket.

ONLINE PAYMENT INSTRUCTIONS FOR TRAFFIC TICKETS

Funds may be remitted from any of the following Cayman Islands Automated Clearing House participant Banks:

  • Cayman National Bank Limited
  • Butterfield Bank (Cayman) Limited
  • CIBC FirstCaribbean International Bank (Cayman) Limited
  • Fidelity Bank (Cayman) Limited
  • RBC Royal bank (Cayman) Limited
  • Scotiabank & Trust (Cayman) Limited

Bank Name: RBC Royal Bank (Cayman) Limited
Address: 133 Elgin Avenue, Govt. Admin. Bldg. Grand Cayman
Account Name: CIG-JUDICIAL ADMIN
Beneficiary Account Number: KYD 069751127026 or
USD: 069752624484
Account Type: Chequeing
Beneficiary Reference: See below for details

Beneficiary Reference details:
For a Traffic Ticket (yellow tickets) enter: TT00 and the five digit ticket number in red (space) Date of Birth DDMMYY of responsible party ( e.g. TT0003880 122570)
For a Speeding Ticket (blue tickets) enter: ST00 and the five digit ticket number in red (space) Date of Birth DDMMYY of responsible party (e.g. ST0003200 122570)

In order for the Courts Fund Office to apply your online payment/transfer correctly it a requirement that your traffic ticket number is correctly reflected in the Beneficiary reference along with your Date of Birth information. This must be inserted in the reference/beneficiary field.

When payment has been remitted online please send email to onlinebanking@Judicial.ky with the confirmation number, currency and amount paid, the respondent’s name, case/ticket number or name of person/firm/organization/Entity.

This required information is the responsibility of the payor and Judicial Administration assumes no liability for issues that arise as a result of incomplete information submitted when making the online transaction.

Time Sensitive Payments: If a payment is time sensitive, for example required to be paid into court on a specified date, please allow 2 days for processing payment online. Payments should not be made online less than 48 hours before payment is due. Court user is recommended to attend our cash office.

Exchange Rate: If paying a Cayman dollar issued ticket, fee, fine, etc., in United States (US) dollars to the US dollar bank account the exchange rate is $0.82.

Cross Currency: Please ensure that the same currency is selected (paying/receiving), alternatively contact your Bank regarding cross currency transactions (e.g. funds sent in KYD but the receiving account is USD a/c and vice versa).

Help:
Should you have queries regarding the banking process, please contact us by email at onlinebanking@Judicial.ky or tel: 244-4114. Please leave a message if no one can take your call.

Please however contact your bank directly for specific questions on how to process and ACH/wire transfer.

Contact
Email: onlinebanking@judicial.ky
Tel: 244-4114.
Last Updated: March 29, 2020

CIVIL REGISTRY

Articled Clerks

  • Registration of Articles of Clerks are to be done electronically, hard copies can be delivered at the designated drop off times.

Court Hearings

  • See Court section for more information.  Please contact the registry to ascertain whether your hearing can be heard via video link during the ‘shelter in place’ period. Physical hearings are currently suspended, as the Court is not open to the public.  Please contact civilregistry@judicial.ky or 244-3842

Filings

  • The Court will continue to accept filings but our procedures are now modified.
  • Filings are to be submitted by email between at any time 9:00 am to 5:00 am, the first instance by emailing Civilregistry@judicial.ky. Provisional filings received by email will receive an acknowledgement of receipt.
  • Hard copy documents may be provided at a later time, as advised by registry staff due to our physical offices being closed to the public during the ‘shelter in place requirements’.
  • All applications that attract a fee may be paid online. Please visit our Online Banking section to this page for detailed information. Please contact Onlinebanking@judicial.ky for assistance.

Preparation of Bundles

During the ‘Shelter in Place’ period, only electronic bundles will be accepted, unless, otherwise advised by the presiding Judge.

Clerk of Court – Swearing

  • Persons attending upon the Clerk of Court for swearing of affidavits for admissions, notary and justice of peace, will be accommodated via video link/zoom for attestation. Draft documents are to be provided electronically as usual. Applicants will retain the original once sworn via zoom, the document can then be lodged with the Registry for final processing and receipt of payment.  Receipts will be sent electronically once processed and thereafter placed in the respective boxes for collection. Appointments can be made to Lesaneo.McLaughlin@judicial.ky or Shiona.Allenger@judicial.ky

File Inspections

  • Physical File Inspections are temporarily suspended until further notice.
  • Physical Court Searches are suspended until further notice.  We are however continuing to upload and publish new originating actions onto the electronic platform daily.

Contact

Email: Civilregistry@judicial.ky

Help Desk Tel: 244-3842

 

Last Updated: March 29, 2020

FAMILY PROCEEDINGS UNIT

Filings

Our offices are closed as a result of ‘shelter in place’ rules. The Court will be accepting filings in the first instance via email.

  • Please contact our FPU Help Desk at Family@judicial.ky or tel: 244-3896 for more information.
  • All applications that attach a fee should be paid online. Please see instructions on our Online Banking Section of this page. Contact Onlinebanking@judicial.ky for more details.
  • Summary Court – At this time, only URGENT applications will be heard by the family division of the Summary Court. These are domestic violence and child protection cases only. Contact our help desk for more information. These hearings are likely only to be heard via video link.
  • Grand Court ( Family) –  See Court Attendance section – Grand Court Family Division.
  • Mediation – Mediation clients are encouraged to contact Mrs. Leslie Talbot for further information.
  • All Walk-in/face-to-face client appointments are suspended until further notice;
  • Access to the FPU Unit will be granted by appointments only, and through telephone contact exclusively at this time. Please contact our staff for assistance.

Contact

Email: family@judicial.ky

Help Desk Tel: 244-3896

Last Updated: March 29, 2020

FINANCE CENTRE

Hours of Operation

During the ‘Shelter in Place’ period, our Finance Centre will be closed to the public. Clients paying into court or to receive funds should email onlinebanking@judicial.ky. Please visit our Online Banking section of this Page.

Cheque Payments

All court clients are advised personal pick-up of cheques is suspended for the time being. Cheques will be mailed to clients until further notice. Clients are encouraged to provide the Finance Centre with alternative means of payment, preferably online banking information.

Invoices

All vendors are asked to submit invoices to invoices@judicial.ky to reduce risk of physical contact with contaminated documents.

Vendors are also invited to submit their banking details to the Finance Centre so that bills may be paid online.

Corporate Vendors Online Banking Authorisation Form

Contact

Email:  invoices@judicial.ky

Help Desk Tel: 244-3838

Last Updated: March 29, 2020

COURT FUNDS

Unfortunately, due to ‘shelter in place’ rules, and risks associated with face to face contact, as a result of COVID-19, all cheques processed the week of March 23, 2020 have been mailed as cheque collection is now suspended until further notice.

Maintenance clients are urgently advised to sign onto our online banking platform by completing and submitting the online banking form to our court funds office.

For persons who do not have bank accounts, at this time cheques will have to be mailed to your P.O. Box or sent to general mail delivery to your district post office. Please contact Ms. Roseita Ebanks at Roseita.Ebanks@Judicial.ky urgently to provide your mailing information. We sincerely apologise for this inconvenience, as an organisation we must put in place protective measures to our staff who continue to provide a valuable service to clients on a daily basis.

To sign up our online banking service please complete our bank form and submit it to onlinebanking@judicial.ky

Court Funds Online Banking Authorisation Form

Contact

Email: Roseita.Ebanks@Judicial.ky
Tel: 244-3807

LEGAL AID DEPARTMENT

Essential services currently being prioritized by the Legal Aid Department are the following:

  • Urgent child protection and domestic violence applications
  • Urgent criminal matters with imminent court dates and such related issues; and
  • Urgent constitutional matters

At this time, please consider whether your case is urgent and fits into the above criteria before applying to the Legal Aid Department.  If your request is urgent, please state the nature of the urgency.  All other matters will be treated as non-essential and non-urgent services and will only be dealt with after urgent matters have been completed and based on staff availability.

Contact Limitations

All client interviews at the Legal Aid Office are now suspended, save and except for persons with disabilities or special needs that require personal assistance with urgent matters. For urgent matters, court users may be provided with limited access to the Legal Aid Staff, by appointment only.

During the ‘shelter in place’ rules, assistance at this time can only be provided by telephone for all clients.

Filing of Urgent Legal Aid Applications

Court users are encouraged to submit legal aid applications via email or mail-in applications. Drop off Applications are suspended until ‘shelter in place rules are lifted.

Legal Aid form is pdf writable and can be completed, signed and sent via email with the supporting documents. This form is attached below.

Application Forms (Civil & Criminal)

Legal Aid Amendable Form

Civil Legal Aid Form

Checklists

Civil and Family Legal Aid Form – Intake Procedures Checklist

Criminal Legal Aid Form – Intake Procedure Checklist

Lists of Legal Aid Attorneys ( Civil & Criminal)

List of Approved Legal Aid Attorneys: Civil

List of Approved Legal Aid Attorneys: Criminal

Once your completed application has been received, you will receive an email confirmation acknowledging receipt of your email.  If the application is granted, you will receive a second email detailing the terms of the legal aid grant. The email confirmation with the details of the grant of legal aid will be sufficient for you to act until the certificate is provided.

Certificates will be provided at this time by mail.

If legal aid is refused, you will receive an email confirmation on the refusal. The application for reconsideration under section 37 of the Law, can be made via email setting out the detailed reasons for reconsideration.

Other Business

Listed Attorneys are now to engage the Legal Aid Office via telephone or email. This includes submission of all requests and documents. All extension requests, bills of costs/duty counsel claims and other matters can be sent via email with documents attached and if required, the signed hard copies of documents can be dropped off at the Legal Aid drop box.

Contact
Email: legalaid@judicial.ky

Telephone: 345-244-3829 or alternatively: 345-244-3889/ 345-326-0512/345-326-0856 or 345-326-0182

Last Updated: March 29, 2020

COURT ADMINISTRATION

Whilst we look forward to continuing to serve you, please be advised that during the period of the ‘Shelter in Place’ requirements or physical offices are closed to the public.

Please contact the relevant department for assistance. See HELP DESK CONTACTS section for assistance.

If you need to contact general Court Administration, you may do so via email or telephone at the following addresses and telephone numbers:

Thank you for your patience, stay at home, and keep safe.

Contacts

Email: Suzanne.Bothwell@Judicial.ky or Vennessa.Scott@Judicial.ky

Tel: 244-3821